Highlights:

Skills:Office Management, C-Level Executive Support, Relationship Management, Project Coordination, Event & Travel Logistics, Human Resources, Google Suite, Microsoft Office, Purchasing/Finances

OFFICE MANAGER/EXECUTIVE ASSISTANT/HR COORDINATOR 01/2018 - current
Evidence Partners Inc., Kanata, Ontario Canada
Industry: SaaS
Currently hold the following responsible positions: OFFICE MANAGER/EXECUTIVE ASSISTANT/HR COORDINATOR
• Preparation of monthly KPI reports: Handle dashboard integrated with different resources, tracking the company finances, HR attendance, trade-shows, travels and website and software analytics • Responsible for recruiting, screening and onboarding: From18 employees in 2018 grew to 45 employees • Responsible for the development and update of Human Resources policies and procedures • Employee point of contact for all human resources policy questions, inquiries, and concerns • Responsible for maintaining a safe environment • Tracking of vacation holidays and leaves • Provide support to CEO: Coordinating and maintaining schedule and calendar with both internal and external clients and visitors • Organize travel needs and prepare detailed travel itineraries • Coordinates and communicates logistics for team staff • Handle student license subscriptions to the software and set up of the accounts • Expense reports: Process travel and office expenses • Maintain documentation and filing systems • Responsible for coordinating shipping of trade show materials national and international • Support the operations of the office • Responsible for office supplies and hardware inventory--
SENIOR ADMINISTRATOR & FINANCIAL ANALYST 03/2012 - 12/2018
Export Development Canada, Ottawa, Ontario Canada
Industry: Finance
Held the two following progressive positions: * SENIOR ADMINISTRATOR & FINANCIAL ANALYST * MARKETING MANAGER
SENIOR ADMINISTRATOR & FINANCIAL ANALYST • Provide administrative support to VP Marketing, Directors and Managers • Tracked corporate budget utilization, and provided forecasts to management for decision-making • Managed relationships with suppliers and consultants • Worked as Financial Analyst tracking and processing invoices, providing budget forecasts, and managing reconciliations MARKETING MANAGER • Maintained EDC’s online guides; including business-specific guides, and the corporate PowerPoint catalogue • Catalogued, published and maintained New Media assets; including EDC’s Market Hub Information • Provided production support including teleprompter operation, asset preparation for publishing and subtitling of assets • Verified that published content adhered to bilingual standards including proofreading French material and coordinating content translations. • Influenced stakeholders to garner the necessary resources for the successful execution of productions • Provided vendor management and resource coordination including budgeting and scheduling for productions, logistics and content planning • Participated in business strategy development, which included project research, process mapping, and requirements gathering--
OFFICE MANAGER & EXECUTIVE ASSISTANT 02/2009 - 03/201
World Wildlife Fund (WWF), Ottawa, Ontario Canada
Industry: NGO
Held the following responsible position: OFFICE MANAGER & EXECUTIVE ASSISTANT
• Participated in a broad range of public consultations for indigenous communities, including: liaison and networking with Canadian and international WWF offices, stakeholder groups and governmental agencies • Coordinated high-profile advocacy and public engagement events (e.g. Earth Hour Ottawa, Shoreline Cleanup, Oceans Day, and National Sweater Day) • Designed and managed the creation of an intranet site for the WFF Arctic team • Produced various research papers related to programming and advocacy (e.g. impact of mining on caribou migration and the land in South Nahanni River; effects of climate change in the Arctic)--
Export Development Canada 01-2001 - 08/2007
Export Development Canada, Ottawa, Ontario Canada
Industry: Finance
Held the following responsible position: * RESEARCH OFFICER – INTERNATIONAL RELATIONS * ADMINISTRATOR – POLITICAL RISK ASSESSMENT * ADMINISTRATOR – CORPORATE, SECRETARIAT & LEGAL SERVICES
RESEARCH OFFICER – INTERNATIONAL RELATIONS • Developed communication tools with internal colleagues for the purpose of providing information to the OECD and Berne Union • Assisted in coordinating, preparing and verifying reports and transactions between EDC departments and other entities ADMINISTRATOR – POLITICAL RISK ASSESSMENT • Conducted research related to human rights and political situations in developing countries • Provided regular input into EDC’s website and participated in the production of the Global Export Forecast reviews • Handled sensitive information coming from different governmental agencies and secure sources; safeguarding and controlling access to confidential documents entrusted to the Corporation • Monitored and audited problem areas, database integrity, and system performance ADMINISTRATOR – CORPORATE, SECRETARIAT & LEGAL SERVICES • Coordinated document and briefing preparation related to EDC’s Board of Directors and Committees meetings • Performed administrative support for the Senior Vice President Legal • Acted as EA backup to the President--
OWNER - FREELANCER 06/1990 - 12/1996
Polimnia Estudio Grafico, Bogota, Colombia
Industry: Advertising
Held the following responsible position: OWNER - FREELANCER
• Offered freelance marketing and communications design services • Designed promotional material for new products to be launched in the market • Designed a wide range of printed material – Menu design for trendy restaurants; wedding invitations; posters; printed advertising material for new products • Developed story-boards for the creation of television commercials--

Politecnico GranColombiano 01/1990 - 06/1995
Bogota, Colombia, Canada
Degree: Bachelor's Degree
Major:Advertising & Marketing
Planning and strategizing around marketing research and analytics. Creation and developing of advertising strategies, production, graphic design and media design.

Ximena Salcedo Herrera